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Enrolments & School Enrolment Management Plan (SEMP)

Ipswich East State School
Overview
 
Ipswich East State School recognises as its prime obligation, the provision of access to an appropriate educational service for students whose principal place of residence is within the school's catchment area.
 
Check the enrolment catchment map to find your home street address on http://www.qgso.qld.gov.au/maps/edmap/    The principal will verify that your listed residential address is within the enrolment boundary.  
 
Because of enrolment capacity and growth Ipswich East State School may be unable to meet this obligation in the future, unless action is taken now to manage enrolments. The Principal must restrict enrolment of out-of-catchment students to ensure in-catchment students can enrol at their local state school, without requiring additional facilities.
 
This School Enrolment Management Plan (School EMP) sets out the conditions under which students may be enrolled into Ipswich East State School subject to any other requirements or limitations in:
 
This School EMP is supported by:
 
Student Enrolment Capacity of School
Ipswich East State School has a maximum Student Enrolment Capacity of 516 students.
The number of students entering Prep in any given year is not to exceed 75 in 3 classrooms, unless there are more than 75 students enrolling from within the catchment area.
 
Local Catchment Area
A school's local catchment area is the geographical area from which the school is to have its core intake of students. A catchment map defines the catchment area for Ipswich East State School.
This school operates under an equidistant catchment area.
The school's catchment map is available to be viewed at either the school's administration building or online at http://www.qgso.qld.gov.au/maps/edmap/ External Link.
 
Enrolment Policy
Students within catchment:
Any student, whose principal place of residence is within the school's catchment area/s, is (subject to the Education (General Provisions) Act 2006) entitled to enrol at the school. The school Principal will reserve places for students who move into the catchment area throughout the school year.
Parents or legal guardians who wish to enrol their child at the school will need to demonstrate that the student's principal place of residence is within the catchment area. Current proof of residency at the address indicated can be provided by way of one of each of the following:
  • One primary source - a current lease agreement, or rates notice, or unconditional sale agreement, and
  • One secondary source - a utility bill (e.g. electricity, gas) showing this same address and parent's/legal guardian's name
If the Principal is not satisfied that the documentation provided by an applicant demonstrates adequately that the address stated is the student's principal place of residence, then the Principal may request further sources of proof of residence, such as an additional utility bill (e.g. water) showing the same address.
The Principal may also request a properly sworn Statutory Declaration from the enrolling parent or legal guardian attesting that the student's principal place of residence is the place nominated in the enrolment application.
Applicants should note that a false statement / assertion about the student's principal place of residence may amount to an offence and may be reported to police. The school Principal may repeal a decision to enrol a student in such circumstances.
Other students who are entitled to enrol as if in-catchment:
The following groups of students will be entitled to enrol, even though they may reside outside the school's catchment area:
  • Children and young people who are subject to child protection orders that grant guardianship or custody to the Chief Executive Officer of the Department of Communities, Child Safety and Disability Services (Child Safety Services)
  • Siblings of current students at the school
  • Students whose parent or legal guardian is employed by the school
  • Students who live outside the catchment area and are verified with a disability can enrol in the school to attend the specialised disability program if it is the closest program to their home and meets their individualised needs
  • Students who have been excluded from another school, dependent upon the conditions related to the exclusion, subject to agreement of the Regional Director.
 
Out-of-Catchment application
Applications from any other person, not meeting the criteria outlined above, is an out-of-catchment application. Enrolment of students from outside the local catchment area is restricted to ensure that the total current and forecast enrolments do not exceed the Student Enrolment Capacity. This school can only enrol out-of-catchment students:
I. if there is sufficient spare capacity after reserving places for students who move into the catchment during the year; and
II. after taking into account the school's projected future enrolment growth.
Out-of-catchment students applying for enrolment at this school are placed on a waiting list and assessed in order of receipt.
 
Fees
Under the Department's State Education Fees procedure External Link, a principal of a state school with an approved School EMP is able to charge a fee for recouping costs of enrolment processing (subject to consultation with the Parents and Citizens' Association) where:
  • the enrolment management plan permits the enrolment of a student living outside the catchment area based on cultural, sporting or academic merit, and
  • the significant number of prospective students living outside the catchment area and applying to enrol results in abnormal administrative costs to the school, for example, enrolment examination supervision and marking.
 
Acceptance and Assessment Process
Out of catchment enrolment applications will be recorded in order of receipt, by date and time. These applications will remain current only for the school year in which they are applying to enrol.
 
Decisions on Enrolment
The Principal is responsible for all decisions on enrolments.
Where a Principal forms a preliminary view that an application will not succeed, applicants will be notified in writing. Applicants may respond to the Principal's preliminary view by making a submission to the Principal, no later than seven school days after receiving the preliminary view letter.
If no submission is received, the Principal's preliminary view will be treated as the final decision and no further notice will be provided.
If a submission is received, the Principal will consider the submission and make a final decision. A final decision notice will be provided to the applicant as soon as is practicable. There is no internal review of the Principal's decision.
 
Gazettal Date
The School Enrolment Management Plan of Ipswich East State School was gazetted on 3 October 2014.
The School EMP is internally reviewed each year, and if required, updated to reflect any changes to Student Enrolment Capacity and/or Programs of Excellence.

Students may enrol at Ipswich East State School at any time during the year.

Enrolling at our school is an important and exciting process.

The enrolment application
  • In order to enrol, parents should contact the school office to make an appointment/ interview with the Principal or Deputy Principal. Office staff will advise parents of what documentation they need to provide to the school depending on whether students are enrolling from another Queensland State School, non-government school, interstate or overseas.
  • This can be arranged through the school office by contacting the office on (07) 3432 6333.

 

The enrolment interview

Certain documents must be available for presentation at the interview. Without the correct documents the enrolment cannot proceed. Please bring the follow items to the enrolment interview:

  • You and the children applying for enrolment.

  • Each child's birth certificate.

  • A current passport and visa is required for any child born overseas.

  • Each child’s most recent student report card.

At the enrolment meeting we will:

  • discuss the details on your enrolment application.

  • discuss uniforms, books and any fees payable.

  • complete an enrolment agreement, internet agreement and media agreement.

 
Important policies to read and understand

Please read these important documents in the related links to the right, prior to the enrolment interview.

 

Who can go into Prep

View the Department's prep ready reckoner calculator to determine when your child can commence their preparatory year.